Office Management System Dataflow Diagram

Posted By namita on July 7, 2017

Office Management System Data flow diagram is often used as a preliminary step to create an overview of the Office without going into great detail, which can later be elaborated.it normally consists of overall application dataflow and processes of the Office process. It contains all of the userflow and their entities such all the flow of Offices, Employees, Resources, Tasks, Attendance, Time Entries, Login. All of the below diagrams has been used for the visualization of data processing and structured design of the Office process and working flow.


Zero Level Data flow Diagram(0 Level DFD) of Office Management System :

This is the Zero Level DFD of Office Management System, where we have eloborated the high level process of Office. It’s a basic overview of the whole Office Management System or process being analyzed or modeled. It’s designed to be an at-a-glance view of Attendance,Time Entries and Login showing the system as a single high-level process, with its relationship to external entities of Offices,Employees and Resources. It should be easily understood by a wide audience, including Offices,Resources and Attendance In zero leve DFD of Office Management System, we have described the high level flow of the Office system.

High Level Entities and proccess flow of Office Management System:

  • Managing all the Offices
  • Managing all the Employees
  • Managing all the Resources
  • Managing all the Tasks
  • Managing all the Attendance
  • Managing all the Time Entries
  • Managing all the Login
Zero Level Data flow Diagram(0 Level DFD) of Office Management System

First Level Data flow Diagram(1st Level DFD) of Office Management System :

First Level DFD (1st Level) of Office Management System shows how the system is divided into sub-systems (processes), each of which deals with one or more of the data flows to or from an external agent, and which together provide all of the functionality of the Office Management System system as a whole. It also identifies internal data stores of Login, Time Entries, Attendance, Tasks, Resources that must be present in order for the Office system to do its job, and shows the flow of data between the various parts of Offices, Resources, Time Entries, Login, Attendance of the system. DFD Level 1 provides a more detailed breakout of pieces of the 1st level DFD. You will highlight the main functionalities of Office.

Main entities and output of First Level DFD (1st Level DFD):

  • Processing Offices records and generate report of all Offices
  • Processing Employees records and generate report of all Employees
  • Processing Resources records and generate report of all Resources
  • Processing Tasks records and generate report of all Tasks
  • Processing Attendance records and generate report of all Attendance
  • Processing Time Entries records and generate report of all Time Entries
  • Processing Login records and generate report of all Login
First Level Data flow Diagram(1st Level DFD) of Office Management System

Second Level Data flow Diagram(2nd Level DFD) of Office Management System :

DFD Level 2 then goes one step deeper into parts of Level 1 of Office. It may require more functionalities of Office to reach the necessary level of detail about the Office functioning. First Level DFD (1st Level) of Office Management System shows how the system is divided into sub-systems (processes). The 2nd Level DFD contains more details of Login, Time Entries, Attendance, Tasks, Resources, Employees, Offices.

Low level functionalities of Office Management System

  • Admin logins to the system and manage all the functionalities of Office Management System
  • Admin can add, edit, delete and view the records of Offices, Resources, Attendance, Login
  • Admin can manage all the details of Employees, Tasks, Time Entries
  • Admin can also generate reports of Offices, Employees, Resources, Tasks, Attendance, Time Entries
  • Admin can search the details of Employees, Attendance, Time Entries
  • Admin can apply different level of filters on report of Offices, Tasks, Attendance
  • Admin can tracks the detailed information of Employees, Resources, Tasks, , Attendance
Second Level Data flow Diagram(2nd Level DFD) of Office Management System
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