Hostel Management System Dataflow Diagram

Posted By namita on July 4, 2017

Hostel Management System Data flow diagram is often used as a preliminary step to create an overview of the Hostel without going into great detail, which can later be elaborated.it normally consists of overall application dataflow and processes of the Hostel process. It contains all of the userflow and their entities such all the flow of Hostel, Beds, Rooms, Rent, Allotees, Payments, Hostel Facility. All of the below diagrams has been used for the visualization of data processing and structured design of the Hostel process and working flow.


Zero Level Data flow Diagram(0 Level DFD) of Hostel Management System :

This is the Zero Level DFD of Hostel Management System, where we have eloborated the high level process of Hostel. It’s a basic overview of the whole Hostel Management System or process being analyzed or modeled. It’s designed to be an at-a-glance view of Allotees,Payments and Hostel Facility showing the system as a single high-level process, with its relationship to external entities of Hostel,Beds and Rooms. It should be easily understood by a wide audience, including Hostel,Rooms and Allotees In zero leve DFD of Hostel Management System, we have described the high level flow of the Hostel system.

High Level Entities and proccess flow of Hostel Management System:

  • Managing all the Hostel
  • Managing all the Beds
  • Managing all the Rooms
  • Managing all the Rent
  • Managing all the Allotees
  • Managing all the Payments
  • Managing all the Hostel Facility
Zero Level Data flow Diagram(0 Level DFD) of Hostel Management System

First Level Data flow Diagram(1st Level DFD) of Hostel Management System :

First Level DFD (1st Level) of Hostel Management System shows how the system is divided into sub-systems (processes), each of which deals with one or more of the data flows to or from an external agent, and which together provide all of the functionality of the Hostel Management System system as a whole. It also identifies internal data stores of Hostel Facility, Payments, Allotees, Rent, Rooms that must be present in order for the Hostel system to do its job, and shows the flow of data between the various parts of Hostel, Rooms, Payments, Hostel Facility, Allotees of the system. DFD Level 1 provides a more detailed breakout of pieces of the 1st level DFD. You will highlight the main functionalities of Hostel.

Main entities and output of First Level DFD (1st Level DFD):

  • Processing Hostel records and generate report of all Hostel
  • Processing Beds records and generate report of all Beds
  • Processing Rooms records and generate report of all Rooms
  • Processing Rent records and generate report of all Rent
  • Processing Allotees records and generate report of all Allotees
  • Processing Payments records and generate report of all Payments
  • Processing Hostel Facility records and generate report of all Hostel Facility
First Level Data flow Diagram(1st Level DFD) of Hostel Management System

Second Level Data flow Diagram(2nd Level DFD) of Hostel Management System :

DFD Level 2 then goes one step deeper into parts of Level 1 of Hostel. It may require more functionalities of Hostel to reach the necessary level of detail about the Hostel functioning. First Level DFD (1st Level) of Hostel Management System shows how the system is divided into sub-systems (processes). The 2nd Level DFD contains more details of Hostel Facility, Payments, Allotees, Rent, Rooms, Beds, Hostel.

Low level functionalities of Hostel Management System

  • Admin logins to the system and manage all the functionalities of Hostel Management System
  • Admin can add, edit, delete and view the records of Hostel, Rooms, Allotees, Hostel Facility
  • Admin can manage all the details of Beds, Rent, Payments
  • Admin can also generate reports of Hostel, Beds, Rooms, Rent, Allotees, Payments
  • Admin can search the details of Beds, Allotees, Payments
  • Admin can apply different level of filters on report of Hostel, Rent, Allotees
  • Admin can tracks the detailed information of Beds, Rooms, Rent, , Allotees
Second Level Data flow Diagram(2nd Level DFD) of Hostel Management System
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