University Management System Dataflow Diagram

Posted By namita on July 11, 2017

University Management System Data flow diagram is often used as a preliminary step to create an overview of the University without going into great detail, which can later be elaborated.it normally consists of overall application dataflow and processes of the University process. It contains all of the userflow and their entities such all the flow of Colleges, Classes, Students, Faculties, Courses, Registrations, Semester. All of the below diagrams has been used for the visualization of data processing and structured design of the University process and working flow.


Zero Level Data flow Diagram(0 Level DFD) of University Management System :

This is the Zero Level DFD of University Management System, where we have eloborated the high level process of University. It’s a basic overview of the whole University Management System or process being analyzed or modeled. It’s designed to be an at-a-glance view of Courses,Registrations and Semester showing the system as a single high-level process, with its relationship to external entities of Colleges,Classes and Students. It should be easily understood by a wide audience, including Colleges,Students and Courses In zero leve DFD of University Management System, we have described the high level flow of the University system.

High Level Entities and proccess flow of University Management System:

  • Managing all the Colleges
  • Managing all the Classes
  • Managing all the Students
  • Managing all the Faculties
  • Managing all the Courses
  • Managing all the Registrations
  • Managing all the Semester
Zero Level Data flow Diagram(0 Level DFD) of University Management System

First Level Data flow Diagram(1st Level DFD) of University Management System :

First Level DFD (1st Level) of University Management System shows how the system is divided into sub-systems (processes), each of which deals with one or more of the data flows to or from an external agent, and which together provide all of the functionality of the University Management System system as a whole. It also identifies internal data stores of Semester, Registrations, Courses, Faculties, Students that must be present in order for the University system to do its job, and shows the flow of data between the various parts of Colleges, Students, Registrations, Semester, Courses of the system. DFD Level 1 provides a more detailed breakout of pieces of the 1st level DFD. You will highlight the main functionalities of University.

Main entities and output of First Level DFD (1st Level DFD):

  • Processing Colleges records and generate report of all Colleges
  • Processing Classes records and generate report of all Classes
  • Processing Students records and generate report of all Students
  • Processing Faculties records and generate report of all Faculties
  • Processing Courses records and generate report of all Courses
  • Processing Registrations records and generate report of all Registrations
  • Processing Semester records and generate report of all Semester
First Level Data flow Diagram(1st Level DFD) of University Management System

Second Level Data flow Diagram(2nd Level DFD) of University Management System :

DFD Level 2 then goes one step deeper into parts of Level 1 of University. It may require more functionalities of University to reach the necessary level of detail about the University functioning. First Level DFD (1st Level) of University Management System shows how the system is divided into sub-systems (processes). The 2nd Level DFD contains more details of Semester, Registrations, Courses, Faculties, Students, Classes, Colleges.

Low level functionalities of University Management System

  • Admin logins to the system and manage all the functionalities of University Management System
  • Admin can add, edit, delete and view the records of Colleges, Students, Courses, Semester
  • Admin can manage all the details of Classes, Faculties, Registrations
  • Admin can also generate reports of Colleges, Classes, Students, Faculties, Courses, Registrations
  • Admin can search the details of Classes, Courses, Registrations
  • Admin can apply different level of filters on report of Colleges, Faculties, Courses
  • Admin can tracks the detailed information of Classes, Students, Faculties, , Courses
Second Level Data flow Diagram(2nd Level DFD) of University Management System
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